Work Activity:

Driving at Work

Directorate

Economy & Place

Section:

Port of Sunderland

Date of Assessment:

05/07/21

Date to be Reviewed:

05/07/22

What are the hazards?

Who might be harmed and how?

What precautions or existing control measures are presently taken.

Likelihood

Severity

Risk Rating

L x S

If High or Medium Risk, what addition precautions or control measures need to be taken to reduce risk to as low as reasonably practicable.

Likelihood

Severity

Residual Risk

L x S

Driving.

Employees and members of the public.

Risk of road traffic accident.

• Checks are made annually to ensure staff have appropriate driving licences and that their cars are insured for business use and, where necessary, have MOT certificates.

   

• In poor weather conditions, staff

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• Operational managers are responsible for carrying out six-monthly eyesight checks as on all drivers under their control. Where there is a concern about an employee's health or wellbeing, the manager may consider referring the employee to Occupational Health under the Corporate Attendance Management

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What are the hazards?

Who might be harmed and how?

What precautions or existing control measures are presently taken.

Likelihood

Severity

Risk Rating

L x S

If High or Medium Risk, what addition precautions or control measures need to be taken to reduce risk to as low as reasonably practicable.

Likelihood

Severity

Residual Risk

L x S

are advised not to use their cars unless absolutely necessary.

• Staff are advised to park in well- lit, safe areas.

  Transport Code of Practice implemented and adhered to.

   

• Drivers must be fit for work and not under the influence of alcohol, drugs or prescription medication that may affect their driving.

   

• All drivers must check company vehicles daily prior to use and complete check sheets in accordance to company policy/manufacturer’s instructions

   

• Staff should only drive vehicles where they have the appropriate driving licence.

   

• Mobile phone use prohibited and enforced when driving unless using a hands free kit.

   

• Seatbelts to be worn at all times. This is to include passengers.

   

• All staff are to follow the

Policy.

• No unauthorised passengers are permitted to be transported in council vehicles.

   

• If vehicles left unattended then keys should be removed and vehicle secured.

   

• All defects on council vehicles reported immediately

   

• Staff should not eat or drink when driving.

   

• Mobile devices including mobile phones and sat navs should not be positioned on the windscreen. They should be positioned on the Dashboard or attached to an air vent using a propriety holder.

   

• Mobile devices should not be used when refuelling.

What are the hazards?

Who might be harmed and how?

What precautions or existing control measures are presently taken.

Likelihood

Severity

Risk Rating

L x S

If High or Medium Risk, what addition precautions or control measures need to be taken to reduce risk to as low as reasonably practicable.

Likelihood

Severity

Residual Risk

L x S

Highway Code and any fines or prosecutions resulting from not following the code will be the sole responsibility of the driver at the time.

• No smoking to be adhered to whilst driving. No smoking in any council vehicle.

   

• All incidents reported via an incident report form (IR1).

   

• Information relating to specific vehicle types is contained in the Vehicle Instruction Manual in the glove compartment of the vehicle.

   

• Should the driver encounter any damage or defect then the driver must complete a vehicle defect report and inform their line manager

   

• All drivers are responsible for keeping the vehicle clean and tidy.

   

• Employees must attend pre- employment screening and inform OHU of any pre-existing condition from previous

What are the hazards?

Who might be harmed and how?

What precautions or existing control measures are presently taken.

Likelihood

Severity

Risk Rating

L x S

If High or Medium Risk, what addition precautions or control measures need to be taken to reduce risk to as low as reasonably practicable.

Likelihood

Severity

Residual Risk

L x S

employment

• Employees must inform their manager of any health condition which they consider may be being caused or made worse by their work.

   

• Employees must attend Health Surveillance appointments.

   

• Employees must work in accordance with information, instruction and training

Loading and unloading of vehicles.

Employees and members of the public.

Risk of road traffic accident.

• It is the responsibility of the vehicles assigned driver to ensure that the vehicle is loaded and unloaded in a safe manner, adhering to all traffic regulations and other legislation.

   

• Loads must be secured to prevent movement whilst the vehicle is in motion.

   

• Vehicles must be loaded in a safe manner and in positions to allow easy unloading

   

• Vehicles must not be loaded in a manner that would prevent the operation of any of the vehicles

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What are the hazards?

Who might be harmed and how?

What precautions or existing control measures are presently taken.

Likelihood

Severity

Risk Rating

L x S

If High or Medium Risk, what addition precautions or control measures need to be taken to reduce risk to as low as reasonably practicable.

Likelihood

Severity

Residual Risk

L x S

designed components such as, tipping facilities, tailgates and tail lifts, this list is not exhaustive.

Access and egress to back of flat back trucks or wagons.

Employees / Operators

Falling from height.

• On occasions, access and egress to the back of flat back wagons or truckettes may be required to carry out certain tasks, where possible this should be avoided.

   

• If an operative finds it necessary to access and egress the back of flat wagons or truckettes, operatives must assess all of the risks in doing so.

   

• Operatives must not use the back of the vehicle as a working platform.

   

• Operatives must egress the back of the vehicle in a safe and careful manner.

   

• Operatives must not jump from the back of the vehicle.

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Transporting flammable substances.

Employees and members of the public.

• Fuel must be stored in an EU approved container and must be secured in the vehicle correctly

e.g. They should be fastened

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What are the hazards?

Who might be harmed and how?

What precautions or existing control measures are presently taken.

Likelihood

Severity

Risk Rating

L x S

If High or Medium Risk, what addition precautions or control measures need to be taken to reduce risk to as low as reasonably practicable.

Likelihood

Severity

Residual Risk

L x S

Fire and explosion.

securely, in an upright position, so that they will not move while the vehicle is being driven or should the vehicle be involved in an accident.

• The contents of the container must be clearly identified.

   

• Quantities of flammable substances must be kept to a minimum.

   

• Maximum quantity in plastic containers 10 Ltr and 20 ltr in metal containers.

   

• The total volume of any container must be 10%-15% larger than the volume carried.

   

• Diesel Containers should be coloured Black and Petrol Green.

   

• All containers must have anti- spill spouts fitted.

   

• Spill kits must accompany fuel storage containers.

   

• All vehicles carrying fuel must have a fire extinguisher (min 2

What are the hazards?

Who might be harmed and how?

What precautions or existing control measures are presently taken.

Likelihood

Severity

Risk Rating

L x S

If High or Medium Risk, what addition precautions or control measures need to be taken to reduce risk to as low as reasonably practicable.

Likelihood

Severity

Residual Risk

L x S

kg) at all times.

Carbon dioxide and dry powder fire extinguisher can be used on fires involving petrol.