Work Activity/

Hazard:

COVID -19

Directorate

Economy & Place

Section:

PORT OF SUNDERLAND

Date of Assessment:

05/07/21

Date to be Reviewed:

As required but not after 05/07/22

What are the hazards?

Who might be harmed and how?

What precautions or existing control measures are presently taken.

Likelihood

Severity

Risk Rating

L x S

If High or Medium Risk, what addition precautions or control measures need to be taken to reduce risk to as low as reasonably practicable.

Likelihood

Severity

Residual Risk

L x S

Spread of COVID 19

Employees, contractors, visitors, members of the public, family members

An information poster highlighting the symptoms of COVID19 is placed throughout the premises.

Ongoing communications (posters, emails, inductions, briefing, toolbox talks) has been

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Before going to work you must report to your manager if you are experiencing any of the following symptoms and do not go to work:

• A high temperature

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What are the hazards?

Who might be harmed and how?

What precautions or existing control measures are presently taken.

Likelihood

Severity

Risk Rating

L x S

If High or Medium Risk, what addition precautions or control measures need to be taken to reduce risk to as low as reasonably practicable.

Likelihood

Severity

Residual Risk

L x S

Contracting Coronavirus

provided to all employees and/or regular visitors which includes:

• Risks and symptoms of COVID19.

• Advice regarding self-isolation of those showing signs or symptoms.

• Self-isolation for anyone who have recently travelled to the high-risk countries.

• Handwashing guidance.

• Ongoing updates monitored by manager and cascaded to staff.

Peripatetic workers who do not have access to soap and water should be provided with alcohol- based hand sanitiser/gel/wipes.

All employees provided with personal protective equipment (PPE) as per their role must ensure it is worn correctly, adequately maintained, suitably removed and disposed of (where required).

• A new continuous cough

You must carry your “Sunderland City Council Key Worker Letter” with you at all times whilst undertaking work on behalf of Sunderland City Council.

Consideration will be given to flexible ways of working and encourage agile and home working arrangements where possible during quieter shipping periods.

Increased cleaning and disinfection regime in place for surfaces, keyboard and computer screen.

Increased cleaning regime on plant machinery pre and post use. Particular attention should be paid to steering wheels, door handles (internal and external), operation levers and ignition switches.

Staff should leave their desk as clear as possible to ensure that the desk can be easily cleaned.

Members of staff who deal with members of the public and have access to screened areas should interview from behind a full screen. Where there is no

What are the hazards?

Who might be harmed and how?

What precautions or existing control measures are presently taken.

Likelihood

Severity

Risk Rating

L x S

If High or Medium Risk, what addition precautions or control measures need to be taken to reduce risk to as low as reasonably practicable.

Likelihood

Severity

Residual Risk

L x S

Activities which could increase the likelihood of coming into contact with another person’s bodily fluids should be individually assessed to see if the contact can be eliminated, reduced, isolated.

Non-physical work that requires close contact between workers should not be carried out.

Work that requires direct skin to skin contact should not be carried out.

Plan your work to minimise contact between workers. i.e not leaving forklift truck when loading.

Screening questionnaire / doorstep check asked when entering a non-SCC premises or when allowing contractors/visitors onto site.

Asking has anyone in the household/premises displayed signs or symptoms of;

• Fever

screen consideration should be given to its installation of a screen.

Staff should refrain from all non- essential physical contact with colleagues, visitors and service users.

Non-essential visits to premises should be assessed. Is there another way of working for example Telephone, video conference, emails etc.

Large gatherings should not take place without the explicit consent of the Director of the service area.

Toolbox Talks/Safety briefings should be undertaken in an open environment where it is safe to maintain 2m (6 ft. 6) separation without exception, unless wet weather conditions would degrade the paperwork then a suitable indoor venue to be considered.

All non-essential visits to places of care for those people at risk should cease.

i.e. visits to hospitals, care homes etc.

Where staff are required to share tools, plant or equipment these should be thoroughly cleaned before and after use.

What are the hazards?

Who might be harmed and how?

What precautions or existing control measures are presently taken.

Likelihood

Severity

Risk Rating

L x S

If High or Medium Risk, what addition precautions or control measures need to be taken to reduce risk to as low as reasonably practicable.

Likelihood

Severity

Residual Risk

L x S

• Cough

• Shortness of Breath or difficulty breathing

• Flu like symptoms

Where symptoms in the household/premises are identified entry should not proceed unless essential (If the case you must carryout an additional risk assessment).

Where there are confirmed cases of a member of staff contacting Covid-19 this may require reporting under the RIDDOR Regulations and captured on the IR1 system. For further advice and guidance contact your Health and Safety Team.

Supervisors and Managers to ensure the 2m rule is maintained wherever possible and lead by example.

Use of man-riding lift cage is to be utilised on vessels where limited access to hatches is available.

Eating and Safe use of welfare facilities.

Employees, family members

Contracting Coronavirus

Welfare facilities including adequate handwashing and soap provided for all staff and visitors.

Clean your hands often. Wash your hands with soap and water or, if not available, use an alcohol-based hand sanitizer.

Always clean your hands before eating smoking and drinking.

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Clean down tables after you have finished and remove all un eaten food and drink and dispose of in bin or rubbish bag.

Restrict the number of people using the toilet facilities at any one time and try and maintain a 2m distance form others.

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What are the hazards?

Who might be harmed and how?

What precautions or existing control measures are presently taken.

Likelihood

Severity

Risk Rating

L x S

If High or Medium Risk, what addition precautions or control measures need to be taken to reduce risk to as low as reasonably practicable.

Likelihood

Severity

Residual Risk

L x S

Avoid using communal welfare facilities and breakout areas where a 2m separation cannot be maintained

Whenever possible stagger break times to reduce the number of people using the facilities at any one time and maintain a 2m distance between yourself and others avoid all contact.

Regularly and thoroughly clean your hands before and after using the toilet facilities.

Traveling in vehicles

Employees, family members

Contracting Coronavirus via close contact with others.

All Non-essential travel should be limited where possible.

If traveling in vehicles, where ever possible, staff should travel in separate vehicles, however, if this is not possible staff must try and keep approximately 2m distance between each other.

The risk of virus spread can be mitigated through the following:

• Limiting the time spent within 2m of others to the absolute minimum.

• Unnecessary congregating with colleagues must be avoided.

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Regularly cleaning frequently touched surfaces such as dashboard, steering wheel, handles and any areas of the vehicle that have had contact with people’s hands.

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What are the hazards?

Who might be harmed and how?

What precautions or existing control measures are presently taken.

Likelihood

Severity

Risk Rating

L x S

If High or Medium Risk, what addition precautions or control measures need to be taken to reduce risk to as low as reasonably practicable.

Likelihood

Severity

Residual Risk

L x S

• Keeping the room or vehicle well ventilated where possible (e.g., by opening a window).

• Observing good respiratory hygiene by sneezing or coughing into a tissue, throwing it away and then washing hands (Catch It, Bin It, Kill It).

• Avoid touching your face with your hands.

• Regularly washing hands (ideally with soap and water).

• Staff should wear disposable gloves for refueling activities and ensure 2 metre separation.

Visiting Port of Sunderland Depots and Yards

Employees, contractors, visitors, members of the public, family members

Contracting Coronavirus

You must always consider whether you should come to the depot at all.

Limit the number of people going into the stores area to an absolute minimum

Where stores are managed by a member(s) of staff, collecting and returning tools and equipment in a 2m proximity of one another must be avoided – instead, if

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Unnecessary congregating with colleagues within the depot must be avoided.

Conversations between staff must be undertaken via telephone. Where this is not possible the 2 metres separation distance should so far as reasonably practicable.

Collecting and returning paperwork in person must be avoided where possible

– instead, if possible, designate an area

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What are the hazards?

Who might be harmed and how?

What precautions or existing control measures are presently taken.

Likelihood

Severity

Risk Rating

L x S

If High or Medium Risk, what addition precautions or control measures need to be taken to reduce risk to as low as reasonably practicable.

Likelihood

Severity

Residual Risk

L x S

possible, designate an area for collecting and returning tools and equipment to avoid doing this face to face.

for collecting and returning paperwork to avoid doing this face to face.

A minimum of 2 metres separation distance must be maintained between colleagues.

Those employees deemed as higher risk i.e. underlying health conditions, age, pregnancy, etc.

Employees, contractors, visitors, members of the public, family members

Contracting Coronavirus

Can the person undertake their normal duties by working a home, if not they should contact their manager who will liaise with HR regarding any specific reasonable adjustments that may be available.

Those who are at a higher risk and have been prescribed medication should, where possible carry their prescribed medication with them at all times.

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PPE

Employees, contractors, visitors, members of the public, family members

Contracting Coronavirus

You will have been issued with appropriate PPE as identified in your general activity Risk Assessment and Safe Systems of Work.

It is important to recognise that PPE is only one element of safe and effective infection prevention and control and you should

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Staff must be cleaned shaved when wearing tight fitting RPE. Staff who are not clean shaven should wear an air fed respirator which is periodically serviced as per manufacturers guidance.

Re-usable PPE should be thoroughly cleaned after use and never shared between workers.

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What are the hazards?

Who might be harmed and how?

What precautions or existing control measures are presently taken.

Likelihood

Severity

Risk Rating

L x S

If High or Medium Risk, what addition precautions or control measures need to be taken to reduce risk to as low as reasonably practicable.

Likelihood

Severity

Residual Risk

L x S

always ensure the following practices:

• Robust hand hygiene.

• Do not touch your eyes, nose or mouth if your hands are not clean.

• Good respiratory hygiene.

• Environmental control (e.g., cleaning of frequently touched surfaces).

• Management of patients and service users.

• Information.

• Training.

If you are required to wear disposable gloves you must follow the guidance for removing the gloves identified on the Removing Disposable Gloves Poster.

Single use PPE should be disposed of so that it cannot be used again.

Increase ventilation in enclosed spaces.

The current Government guidance regarding the type of RPE for protection against coronavirus identified in the Table 1 below

Discarded gloves RPE must be disposed of in rubbish bags. These bags should be placed into another bag, tied securely and kept separate from other waste. This should be put aside for at least 72 hours before being put in the general waste bin for disposal.

Situation:

PPE Requirement:

Additional Requirements/Comments:

In a household where no one has symptoms.

No PPE required in addition to what you usually use, however, good hygiene practices must be maintained.

Non required.

In a household where someone is self isolating.

Maintain 2M distance between you and household members

If you unable to maintain 2m separation wear RPE and disposable gloves provided by your employer.

In a household with a possible

or confirmed case of Coronavirus.

Wear RPE and disposable gloves provided by your employer.

You must not put yourself in a situation where you are likely

to be splashed by an infected person. If in doubt stop work and contact your supervisor/manager.

Caring for patients in areas where high risk aerosol generating procedures are being performed.

FFP3 masks to be used.

When using a FFP3 mask that you have not been face fitted and trained to use you, may not be afforded the correct level of protection.

Where there is close contact (within 1 metre) with a patient who has or is suspected of having Covid-19 or working in a potentially contaminated

area cleaning surfaces/equipment.

Surgical masks to be used.

Face fitting is not required for surgical masks however staff must be shown how to put the mask on, carry out a pre-use check, and instructed on how to dispose the mask. (additional information is available through the health and safety team).

Additional Notes: According to World Health Organisation (WHO), wearing a mask in situations where it is not recommended to do so can create a false sense of security because it might lead to neglecting fundamental hygiene measures, such as proper hand hygiene.